¿Qué es un sistema de gestión de aprendizaje? Una guía de pequeñas empresas

A learning management system (LMS) is a platform that makes it easy to organize, manage, and administer your small business training content. Also commonly referred to as a training management system or learning experience platform, LMS software simplifies the administration of employee-specific and companywide training while tracking employee progress, performance, and satisfaction. This makes it an excellent solution for businesses in highly regulated industries and companies that prioritize employee training and growth.

How Learning Management Systems Work

Individual employees can be assigned personal login credentials to a cloud- or software-based LMS to access unique training materials. Once training is underway, administrators can monitor each employee, looking at completion rates, progress (through training requirements), and performance (through online assessments). This data can be analyzed within the LMS or be synced with a human resources information system (HRIS) or other talent management tools to draw correlations between training and employee satisfaction, advancement, and attrition.

Cloud-based LMS

Cloud-based LMSs are hosted on the internet and accessed by logging in to a web portal that houses all of a business training materials. No software is required, so this is an excellent format for businesses that rely on remote training sessions.

They provide an efficient way for organizations to manage their courses, messages, and content across multiple devices. They also allow users to access learning resources from anywhere, at any time. In addition, cloud-based LMSs are cost-effective, making them a great choice for small businesses and organizations that need to scale quickly.

Software-based LMS

Software LMSs are programs loaded directly onto your computer that allows individual access to training materials. Unlike cloud-based, where you can access your training from anywhere, using software LMS will likely require you to log in to one dedicated device. This could potentially slow training, but can allow for more control and security than cloud-based platforms.

Once logged in, system administratorslike a business HR teamcan upload educational resources, create and administer quizzes and other assessments, and track the progress of individual learners or the team as a whole. Many LMSs streamline this process through automated notifications to keep employees on track.

Using an LMS With an HRIS

If your business relies on an HRIS to manage its HR needs, integrating it with an LMS can improve data syncing and streamline reporting. Not only can an LMS-HRIS integration make it easier to track employee progress, but it can also simplify the onboarding process and reduce discrepancies and the amount of time spent entering data.

Having all of your business HR and training data in one place can also help your team spot relationships between training and other important metrics like employee productivity, engagement , satisfaction, and turnover .

If you already have an HRIS, contact your account manager to find out what kind of LMS options are available. Some platforms, like BambooHR , include built-in training tracking that can take the place of a full LMS; others require a third-party integration.

Looking for the best LMS platforms to use for your business? Find out more in our Best Employee Training Software article.

What To Look for in an LMS

The best LMS for your business depends on a number of factors, like budget, number of employees, and whether youre in a highly regulated industry. However, there are several more common features to consider when choosing a platform. Some of the most helpful LMS features include the ones listed below.

Integrations

If you use an HRIS, talent management software, payroll service , or other platform to manage and administer your business HR strategy, look for an LMS that can integrate with those tools. Integrations make it easier to sync employee data and can significantly reduce the time spent entering and analyzing that information. Larger companies with the infrastructure to develop their own proprietary LMS can design custom LMS tools to integrate with current systems.

Automations

Automations and notifications can help both HR leadership and employees meet their training goals. By setting up course completion deadlines and training timelines, your businesss HR department can ensure employees are getting automated reminders when its time to meet specific training requirements.

These automations and notifications also make it easier for HR to monitor where each individual learner is in the training processand identify who is falling behind or failing to meet compliance requirements. For training beyond your companys minimum requirements, many LMS options can use algorithms to make additional course recommendations based on the users interests, role, and performance.

User-friendly Learning Hub

Having an easy-to-use centralized learning hub means your business HR team and other employees can quickly and conveniently access training materials. Not only does this improve the learning process, but it can also cut down on the frustration that often comes with training and certification requirements.

Look for an LMS that offers an enjoyable user experience for learners and a streamlined interface for those managing and tracking employee training.

Tailored Training

If youre offering training to team members in different departmentslike engineering, marketing, and salesyou may want to provide a different learning environment for each. In this case, look for an LMS that lets you personalize the training experience by curating relevant coursework for each employee or department.

Depending on the type of training you plan to offer, you may want an LMS that features adaptive assessments and quizzes that automatically adjust based on a learners mastery of the materials.

Data & Compliance Tracking

One benefit of LMSs in business is that they let HR professionals track an employees progress through available training materials. Not only does this let businesses better understand the status and effectiveness of their training strategy, but it also makes it easy to spot patterns in employee behavior.

For example, using data available through an LMS may reveal that highly trained employees are more engaged and have a lower attrition rate. Likewise, you may find that employees who are not required to complete periodic training are less engaged and, therefore, more likely to leave the company.

If your business is in a regulated industry, look for an LMS that offers compliance tracking tools. These features make it easier to track individual knowledge, performance, and gaps, while creating a compliance record that can be referenced in an audit.

Reporting & Analytics

For many business owners, reporting and analytics are among the most important features of an outstanding LMS. While your HR team may be able to administer training courses without too much effort, tracking who has completed and passed each training requirement can be more daunting.

Common reporting features include progress and completion rates, assessment results, participation and engagement, and time logs. Many businesses can also benefit from analytics that track learner satisfaction and course ratings. Consider how you plan to utilize an LMS and choose the most beneficial reporting tools based on those needs.

Assessment Tools & Test-out Options

In addition to using adaptive assessments to tailor the user experience, many HR departments find value in advanced assessment tools for tracking employee progress. This can help your team measure everything from learner engagement to comprehension and, ultimately, retention.

If assessments are an important element of your business training strategy, look for an LMS with options like quizzes, exams, simulations, and feedback mechanisms to help learners improve over time. Where appropriate, assessments can also help employees test out of lessons. Ultimately, this may reduce the time employees spend in unnecessary coursesthereby improving productivity and reducing burnout or frustration stemming from excessive training.

Smart Scheduling

For businesses that rely on synchronous learningrather than just asynchronous content like slides or pre-recorded videochoose an LMS that offers smart scheduling. These tools make it easier to find times that work for large training groups and offer more flexible scheduling options that dont interfere with employee productivity.

Security Protocols

Security may not be the first thing that comes to mind when choosing an LMS, but its important to choose an option that will protect employee data and your business valuable proprietary information. For example, you can increase security by choosing a single-tenant LMS that can only be accessed by your team rather than a multi-tenant option that hosts multiple clients.

Pros & Cons of an LMS

LMSs are a great tool for training and development . They allow for easily tracking and managing training sessions, as well as providing easy access to past sessions for review. LMSs can also be used to distribute training materials and recordings, prompting participants to revisit training materials during or after the session. However, there are also some cons to using an LMS that should be considered before making the investment.

PROS CONS
Makes learning easier for the user Can be expensive to purchase and maintain
Consolidates training into one platform Typically has advanced technology features that may require IT professionals to set up
Customizable to your specific business or industry needs Requires maintenance of system securities
Enables metrics and performance tracking Online training cannot fully replace on-the-job training

Who an LMS Is Right For

In the business context, LMSs are generally aimed at simplifying training, but there are certain businesses that will benefit more from the technology than others. Businesses likely to benefit from an LMS are those:

  • Operating in a highly regulated industry that requires regular training and certification renewal
  • Requiring employees to participate in corporate training videos during onboarding and beyond
  • Relying on a large remote workforce that can benefit from having an LMS with scheduling and tracking tools
  • Providing training products to customers, especially via client-specific login credentials

Every business is unique, and your company may benefit from an LMS even if it doesnt fit into one of the categories above. LMSs may also be a good option for business owners who want to:

  • Streamline the administration of companywide training and certification requirements
  • Provide a more consistent training experience across all employees
  • Track employee-specific training progress and generate reports to illustrate educational milestones
  • Meet training requirements imposed by law or industry-specific regulations
  • Reduce employee education-related expenses by limiting travel, optimizing efficiency, and eliminating expensive overlap that can stem from disorganized training
Did You Know?

Among learning and development (L&D) professionals, 72% agree that L&D has become a more strategic function in their organization.

How to Choose an LMS

If you think your company may benefit from an LMS, take the time to find a platform that can be tailored to your industry and training needs. Follow these steps when choosing a platform.

  1. Evaluate your business needs. Before shopping for an LMS, identify how your business plans to use the platform. Will you administer and track monthly training requirements or just onboarding materials? Do you plan to integrate the LMS with another HR platform? What kind of data do you want to gather from the LMS? Do you need a cloud-based LMS that employees can access from home or in the field? What is your budget?
  2. Identify must-have LMS features. The ideal LMS varies by industry and individual business. If youre in a highly regulated industry, focus on tools that will let you track requirements and generate reports in case of an audit. If you handle large amounts of sensitive information, choose an LMS that offers robust security features.
  3. Research LMS vendors. Once you identify your non-negotiables, start researching LMS vendors to determine which options are in your budget. Of those, compare available features and identify anywhere from three to five top contenders to evaluate more closely.
  4. Demo top providers. Ease of use is one of the most important things to consider when shopping for an LMS, so take the time to demo each platform youre considering. Many companies offer a live chat option or demo request form through their websites, but if that isnt available, reach out via phone or email to request more information.

When you find an LMS that appears to meet your business training needs, work with a sales representative or sign up online. Some platforms even offer a free trial period so that you can experiment with the tools and user dashboard before committing.


Top LMS Platforms

The top LMS platforms offer something unique for each business, such as industry compliance, new hire training, and performance management. Choosing the right platform depends on the factors listed above. We recommend that you consider from the following:

  • 360Learning : Best overall employee training software
  • TalentLMS : Best for industry compliance
  • Trainual : Best for onboarding/new hire training
  • SAP Litmos : Best for supporting employees in multiple locations and languages
  • Bridge : Best for performance management and testing

Learn more about each of these LMS platforms in our Best Employee Training Software article.

Bottom Line

Whether youre a small, heavily regulated business or a large company with extensive onboarding materials, an LMS can help you organize and administer the resources necessary to meet your goals. Beyond just training your employees, youll also gain insight into how education requirements can impact performance, well-being, and overall job satisfaction. If youre considering an LMS, take time to evaluate your needs and research providers before signing up for a paid platform.

What is the best LMS for small business

The Best LMS for Small Business List

  • EdApp.
  • eloomi.
  • TalentLMS.
  • LearnUpon LMS.
  • Easy LMS.
  • 360Learning.
  • Trakstar Learn. Trusted LMS platform, well-suited for tracking mandatory training compliance.
  • Agylia LMS. Straightforward LMS with a visually rich interface and content distribution groups for a simplified user experience.

What is the easiest LMS to use

Litmos is a famous Learning Management System that is very simple and easy to use. Litmos LMS is mainly used for training of employee, customer, partner and compliance learning. When Litmos is integrated with the system, it offers several unique features that are essential for organizations.

What is a learning management system business

A learning management system (LMS) is a software application or web-based technology used to plan, implement and assess a specific learning process .

How do I choose the right LMS for my business

How to Choose an LMS: A 5-Step Guide

  1. Identify Your Needs. With so many (600+) learning platforms to select from, you need to start with a well-defined search criteria.
  2. Define Your LMS Requirements.
  3. Explore the Market.
  4. Evaluate Vendors.
  5. Choose an LMS.
  6. Final Thoughts.
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